YOUR STEP-BY-STEP CHECKLIST FOR BOOKING WEDDING VENDORS | THE VINEYARD BRIDE GUIDE
Today we share another feature of The Vineyard Bride Guide, a series that showcases the various components a couple will encounter during their wedding planning process, arming readers with the tools, tips + tricks to ease the stress of maneuvering these details and make the planning journey a joyful one.
Photography by Kayla Potter Photography
Planning a wedding involves a multitude of decisions, from selecting the perfect venue to finding the ideal photographer or florist. As a couple embarking on this journey, it can be overwhelming to determine which vendors to book first and when. To ease your stress and help you stay organized, we have crafted a comprehensive timeline outlining which vendors you should book first. Follow this guideline to ensure a smooth and successful wedding planning experience.
WEDDING PLANNER — 9 TO 12 MONTHS BEFORE
Consider hiring a wedding planner. Their expertise will be invaluable throughout the entire process. They can help with budgeting, recommending vendors, and coordinating logistics, ensuring a stress-free planning journey.
VENUE — 9 TO 12 MONTHS BEFORE
Book the venue first, as its availability can greatly impact your wedding date. Whether you dream of a grand ballroom, a rustic barn, or a beachfront paradise, securing your desired venue early will help set the tone for your wedding and ensure a memorable experience.
CATERER — 9 TO 12 MONTHS BEFORE
Food plays a crucial role in your celebration. Begin researching and meeting potential caterers to find one that aligns with your culinary tastes, dietary needs, and budget. Ensure they offer menu options that resonate with your desired wedding experience.
PHOTOGRAPHER + VIDEOGRAPHER — 9 TO 12 MONTHS BEFORE
Capture the magic of your special day by prioritizing your photographer and/or videographer. With popular ones often booked months in advance, secure your top choice early on. Research their portfolio, style, and approach to ensure they align with your vision and will document every moment beautifully.
OFFICIANT — 6 TO 9 MONTHS BEFORE
Find the person who will solemnize your vows. Whether it's a religious or non-religious ceremony, meeting with potential officiants and discussing your wedding expectations will ensure a personal and meaningful ceremony tailored to your needs.
ENTERTAINMENT — 6 TO 9 MONTHS BEFORE
Book entertainment that will keep your guests energized and create an incredible atmosphere. Whether it's a DJ, live band, or any other unique performers, select professionals who can transform your reception into an unforgettable experience.
FLORIST — 6 TO 9 MONTHS BEFORE
Add a touch of natural beauty to your wedding day by hiring a skilled florist. Discuss your preferred floral arrangements, bouquets, and centrepieces. Secure their services early, especially if you have specific seasonal blooms in mind.
WEDDING ATTIRE — 6 TO 9 MONTHS BEFORE
Ensure you have ample time for dress fittings and alterations by selecting your wedding attire well in advance. Visit bridal boutiques or consult with designers to find the perfect wedding dress, suits, bridesmaid dresses, and accessories.
WEDDING CAKE + DESSERTS — 6 TO 9 MONTHS BEFORE
Satisfy your guests' sweet tooth by choosing a talented baker to create your dream wedding cake. Schedule consultations, taste their portfolio of flavours and designs, and book early to ensure availability.
STATIONERY — 6 TO 9 MONTHS BEFORE
Begin working with a stationery designer to create save-the-date cards, invitations, programs, and any other customized paper goods. Aim for a cohesive aesthetic that reflects the style and theme of your wedding.
HAIR + MAKEUP — 6 TO 9 MONTHS BEFORE
Transform into your most radiant selves on your wedding day by booking hair and makeup professionals. Schedule trials to ensure your desired look is achieved, and coordinate getting ready logistics with your stylists.
Remember, while this is a suggested timeline, some vendors may have longer or shorter booking lead times. Always start your research early and communicate your wedding date and vision clearly to secure your preferred vendors.
By following this comprehensive vendor booking timeline, you'll enhance your wedding planning process, ensuring each detail falls perfectly into place. Embrace the journey and create the wedding of your dreams!